Rotary Club Central Application
Client Name
Rotary International
Full Address
One Rotary Center, 1560 Sherman Avenue, Evanston, Illinois 60201 USA
Project Description
The project involved the redesign and development of Rotary Club Central (RCC), an online tool used by Rotarians worldwide. RCC enables clubs to analyze their strengths and weaknesses, conduct strategic planning, and track goal progress. The redesign aimed to enhance system performance, improve usability, and streamline strategic goal setting and data analysis for Rotary International's vast network of clubs.
Period of Contract
The contract period spanned September 2016 through December 2017. reUrgency was lauded by the client for completing the primary Rotary Club Central portion of the project in a blazing 9 months. The companion AMS project for managing 11 languages was completed by the end of 2017.
Approach to the Project Including Work Package Strategy and Evaluation
Project Approach
- Planning Phase: Conducted a detailed analysis of the existing system to identify performance bottlenecks, usability issues, and areas for enhancement.
- Work Packages:
- RCC Application (Core Project): Redesigning the core RCC application, including front-end user interfaces and back-end integration using the Angular framework and a REST Web API service in C#.
- RCC Application Management System (AMS): Creating an administrative management system for overseeing RCC.
- Synchronization System (Time and Materials): Building a custom sync system for data integration across Rotary's existing platforms.
- Evaluation and Testing: Conducted iterative testing cycles to validate system performance, usability improvements, and data security, followed by user feedback sessions to refine the application further.
Regulatory and/or Legal Environment or Constraints
Constraints included data privacy regulations and security protocols, given the global scale of Rotary International's operations and data management requirements.
Complexities of the Project and How They Were Overcome
Complexities
- Data Management and Security: Rotary International's complex data structure and need for secure, role-based data access across multiple user levels posed a significant challenge. This was addressed by implementing a robust data architecture with optimized security protocols.
- Performance Optimization: Slow performance of the existing application was resolved by leveraging a scalable architecture, improved database design, and efficient caching strategies.
- User Diversity: The application was designed to meet the needs of users ranging from basic to advanced technology proficiency levels. User-centric design principles, intuitive navigation, and simplified workflows were introduced to accommodate all users.
Resource Management to Achieve Best Value for Money
Resource Management Strategy
- Utilized a blended approach of fixed-bid and time-and-materials contracts to optimize costs based on project component complexity.
- Dedicated development and testing teams with specialized roles ensured focus and efficiency across different work packages.
- Agile methodologies and close collaboration with the client minimized scope changes and allowed for iterative improvements based on user feedback.
Project Outcome
The redesigned Rotary Club Central (RCC) delivered:
- Enhanced System Performance: Significantly improved response times and overall system stability.
- Increased Usability and User Engagement: Simplified workflows, intuitive design, and comprehensive goal-tracking tools enhanced user satisfaction and adoption rates.
- Scalable Architecture: Future-proofed system capable of supporting continued growth in data, user numbers and unlimited multi-lingual support.
- Streamlined Goal Management: Club leaders and district officers were empowered with tools to effectively set, track, and modify strategic goals.
Conclusion
This case study highlights reUrgency, LLC's ability to deliver scalable, user-friendly enterprise solutions tailored to the specific needs of complex, large-scale organizations like Rotary International.